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Vendors: Adding Inventory Items

How vendors can add new inventory items in Syncrostore

There are three main ways to add items to your inventory, two of which are covered in this guide:

  • Add New (Detailed items, variants, photos, deals, etc)
  • Quick Inventory (Bulk Additions)

Importing Inventory is not covered here:

Please refer to the dedicated Import Inventory article.

Add New Item

The default way to add items in Syncrostore is the Add New button found under the Inventory Tools column on the right side of the Vendor Inventory page.

Selecting Add New opens a popup menu in which numerous options are available for the item you are adding to your inventory. These options are broken into sections which are covered below.

Basics

  • Title: The main title of the item.

  • Quantity: The number of the item you wish to enter.
  • Price: The dollar amount you as a vendor are charging for the item.
  • Cost of Item (Optional): The dollar amount you bought/obtained the item for.
  • SKU/UPC (Optional): Optional custom SKU/UPC. Note that Syncrostore automatically generates a unique Item ID for every item, so this field is not required. If you have existing SKU/UPC labels (i.e. barcodes), you can simply select the SKU or UPC text box, scan the barcode, and it will automatically paste the data in.

Photos

  • There are four image slots to include images of the item. This can be useful to you as a Vendor if you have many similar items, or if your store chooses to make use of Trinket Vault, the images specified here will be used on Trinket Vault as well.

Item Details (Optional)

  • Description: A more detailed description of the item.
  • Local Category/Subcategory: Categories and Subcategories are available to further classify inventory items. By default, a drop-down menu appears with pre-existing categories, however you can create new categories by simply typing in the desired category name.
    • Use of categories and subcategories is heavily recommended as many of our report systems make use of this data. In general, the more data you can provide us, the more insight we can give you on sales, profit, and more.

Important: Categories and subcategories are store-wide — any you create will be visible to other vendors and your administrator. Check with your administrator before creating new ones, as they may have guidelines in place. 

  • Brand: Brand associated with the item, same functionality as categories.
  • Inventory Location: For retail stores to define an item location. These locations are set by the administrator in Store Mapping (Retail).
  • Date Purchased: Date you purchased/obtained the item.
  • Notes: If you have any additional information about the item which you do not want to be shown in the main inventory grid (i.e. handling instructions).
  • In-Store Toggle: Checking this box indicates that the item is physically available at the store location it is listed. Does not prevent the item from being sold.

Product Variants (Optional)

  • Prefabs: Store wide pre-defined variants as defined by the administrator or store owner.

  • Attributes: Characteristics of the main item, for example color, size, or shape. First define an attribute, such as color, then add specific colors like blue, red, green, etc.
  • Add Variants: Adding variants based on a combination of attributes. Variants can also have specific price, cost, quantity, and SKU. Shipping package size and weight can also be input if the store supports shipping.
  • For more detailed information on adding and managing variant items, please see the dedicated How to Create Variant Items article.

Resell (Optional)

  • Vendor: automatically set to your vendor account; cannot be changed here 
  • Custom Tax Rate/Exempt: Drop-down to select store-wide custom tax rates, or select the Tax Exempt checkbox if the item is tax exempt.

Online / TrinketVault (Optional) 

  • Publish/Offer Shipping: Checkboxes to indicate if the item should be published on TrinketVault, and if shipping should be offered.

Deals (Optional)

Sales History

  • A simple grid to track all transactions which included this item.


Quick Inventory

Quick inventory provides an interface for quickly adding numerous items to your inventory. This interface does not allow for adding item descriptions, photos, or discounts, but these fields can be changed after the item has been created.

To add items using quick inventory, select the button found under Inventory Tools, and a popup menu will appear with the following options:

  • Title: The main title of the item.

  • Quantity: The number of the item you wish to enter.
  • Price: The dollar amount you as a vendor are charging for the item.
  • Cost of Item (Optional): The dollar amount you bought/obtained the item for.
  • SKU/UPC (Optional): Optional custom SKU/UPC. Note that Syncrostore automatically generates a unique Item ID for every item, so this field is not required. If you have existing SKU/UPC labels (i.e. barcodes), you can simply select the SKU or UPC text box, scan the barcode, and it will automatically paste the data in.

After the required fields Title, Price, and Quantity have been entered, you can select Add Item and the item will be held in a queue to be added. Additional items can then be added to this queue, until finished.

Selecting View before Commit will allow you to view all of the items added in this session. You can edit any of the fields displayed, and once satisfied, select Commit All. The items queued will then be added to your inventory all at once. To edit these items, for adding descriptions, or variants, you can select Open on the items action bar, and then Edit Item.