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Vendor Balance Payments at the Point of Sale

Learn how vendors can use their positive Syncrostore balances to pay for purchases directly through the POS using the Vendor Balance payment type.

Vendor Balance Payments at the Point of Sale

Syncrostore now supports Vendor Balance payments directly at the Point of Sale.

This feature allows vendors with a positive balance to use available funds from their vendor ledger to pay for purchases in your store.

Vendor Balance payments automatically deduct from the vendor’s available balance and record the transaction inside the vendor ledger.

How Vendor Balance Payments Work

When a vendor has a positive balance:

  • They can use those funds toward a purchase
  • The payment is applied through the POS
  • The balance is deducted automatically from their ledger
  • The seller still receives a normal sale entry in their ledger

Vendor Balance payments apply against the cash total of the transaction.

Using Vendor Balance at the POS

To process a Vendor Balance payment:

  1. Add items to the transaction as normal
  2. Click the Vendor Balance payment type
  3. Search for the vendor by:
    • Vendor Name
    • Vendor ID
  4. Select the vendor
  5. Enter the payment amount
  6. Click Apply Payment

If the vendor does not have enough available balance, the payment cannot be completed using Vendor Balance.

Once applied:

  • The transaction completes normally
  • Receipts print as usual
  • The vendor balance is reduced automatically

Viewing Vendor Balance Activity

After the payment is processed:

  1. Go to Admin Rent
  2. Locate the vendor
  3. Click View Activity

You will see:

  • The POS purchase transaction
  • The deducted balance amount
  • Updated vendor balance totals

The deduction appears as a ledger activity against the vendor’s account.

Seller Ledger Behavior

For the selling vendor, the transaction appears as a normal sale inside their ledger.

No additional action is required by store staff.

Important Notes

  • Vendor Balance payments only work with vendors that have a positive available balance
  • Payments apply against the cash total
  • Vendor ledgers update automatically after the transaction completes
  • Standard receipts and reporting continue to function normally

Need Help?

If you have questions or experience issues:

You can also ask SyncroAI using the chat button inside Syncrostore. If AI cannot answer your question, the request will be routed to the support team.