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Understanding Deposits vs. Credits vs. Fees in the Rent System

On the Rent page, administrators can apply three types of manual adjustments to vendor balances:

Credits

  • Effect: Increases the vendor's balance (you owe them more).
  • Use Case: Adjustments, refunds, promotional bonuses, or correcting errors in the vendor's favor.
  • Settlement Impact: Credits are included in settlement calculations.

Fees

  • Effect: Decreases the vendor's balance (they owe you more).
  • Use Case: Penalty charges, additional fees, or deductions beyond standard rent.
  • Settlement Impact: Fees are included in settlement calculations.

Deposits

  • Effect: Records a deposit payment from the vendor.
  • Use Case: Required move-in deposits or security deposits.
  • Settlement Impact: Deposits do not affect settlement calculations. They are tracked separately for accounting purposes.

Important: When a vendor pays a deposit at the POS, make sure the cashier marks it as a deposit (not a regular rent payment) so it is recorded correctly.